The Product Information File (PID) guarantees the safety and conformity of cosmetic products placed on the market.
This is a set of documents detailing the characteristics, composition and tests carried out on a cosmetic product.
This file is essential to ensure transparency and consumer confidence in the products they use on a daily basis.
What are the constituent elements of the DIP?
The DIP brings together several pieces of information about the cosmetic product.
It includes a precise description of the product, including its qualitative and quantitative composition, physicochemical and microbiological specifications, as well as manufacturing and packaging methods.
Additionally, it contains the product safety report, which assesses the potential risks to human health.
This report is drawn up in accordance with Annex I of the European Cosmetic Regulation.
Finally, the Product Information File includes evidence of the effects claimed by the product, such as the results of effectiveness tests, and data relating to animal testing, if applicable.
Who is responsible for establishing the DIP?
Responsibility for the constitution and conservation of the DIP lies with the Responsible Person, generally the manufacturer, the cosmetic laboratory or the distributor who places the product on the market under its name or brand.
This person must ensure that the Product Information File is complete, complies with regulatory requirements and accessible to the competent authorities for a period of 10 years from the date of marketing of the last batch of product.
It is therefore crucial that the Responsible Person has the necessary skills or calls upon experts to develop a DIP that complies with current standards.
Why is DIP mandatory in Europe?
Since the entry into force of Regulation (EC) No. 1223/2009 on July 11, 2013 , the creation of a DIP is mandatory for any cosmetic product placed on the European market.
This obligation aims to guarantee consumer safety by ensuring that each product has been rigorously evaluated and documented.
The Product Information File allows authorities to monitor product conformity and take action in the event of non-compliance with standards. Thus, it plays an essential role in regulating the cosmetic market and protecting public health.
What are the consequences of an incomplete or non-compliant DIP?
An incomplete or non-compliant Product Information File may result in sanctions for the Responsible Person, ranging from withdrawal of the product from the market to financial fines.
The competent authorities, such as the DGCCRF in France, carry out regular checks to ensure the conformity of cosmetic products. In the event of a breach, they can order immediate corrective measures.
Additionally, non-compliant DIP can harm brand reputation and decrease consumer trust. It is therefore essential to ensure the quality and completeness of the DIP to avoid such consequences.
How to ensure the updating and availability of the DIP?
The DIP must be updated regularly to reflect any changes made to the product, whether in its composition, its method of manufacture or new safety data.
The Responsible Person must ensure that the Product Information File is accessible to the competent authorities at the address indicated on the product labeling.
It is recommended to keep the DIP in a secure electronic format, thus facilitating its updating and accessibility. Rigorous management of the Product Information File helps maintain regulatory compliance and guarantee consumer safety.
Managing the Product Information File is complex but essential to ensure the quality and safety of cosmetic products. It requires perfect knowledge of the regulations in force in France and Europe.
How can companies optimize the management of their DIP while complying with regulatory requirements?